Managed Print Services
Managed Print Services
Save up to 30% a year on print-related expenses.
Managed Print Services help organizations control printing costs, improve reliability, and reduce the time spent managing printers, copiers, and supplies across the office.
Instead of reacting to issues or manually tracking usage, printing is managed proactively with clear visibility, predictable costs, and ongoing support.
What Managed Print Services Do
Managed Print Services provide centralized oversight of your print environment, including devices, supplies, service, and usage patterns.
This approach helps organizations:
- Reduce unnecessary printing and waste
- Improve device uptime and reliability
- Strengthen document security
- Gain visibility into true printing costs
- Remove daily administrative tasks from internal teams
The result is a more stable and predictable print environment that supports daily operations.
How Managed Print Services Work
We make collaboration simple, transparent, and tailored to your needs.
Step 1 — Print Environment Assessment
We review device locations, usage patterns, print volumes, supply consumption, and operating costs.
Step 2 — Print Strategy and Configuration
Based on real usage data, we design a print strategy aligned to your workflows.
Step 3 — Ongoing Management and Support
Once implemented, print operations are managed continuously.
What’s Included
Automated Supplies Management: Supplies are tracked and replenished automatically based on usage.
Device Optimization and Configuration: Devices are configured for efficiency, performance, and security.
On-Site and Remote Support: Local technicians provide responsive service across Western Canada.
Fleet Optimization Over Time: Devices are adjusted or replaced as needs change to maintain efficiency.
Clear Billing and Reporting: Predictable billing with reporting that shows usage and cost trends.
Why Businesses Use Managed Print Services
Operational Precision
Operational clarity instead of guesswork
Cost Predictability
Predictable costs instead of surprise expenses
Consistent Performance
Consistent performance across devices and locations
Reduced Overhead
Reduced administrative effort for internal teams
Frequently Asked Questions – Co-Managed IT Services
What are Managed Print Services (MPS)?
Managed Print Services help businesses monitor, manage, and optimize their printing environment. At NextGen Automation, our Managed Print Services include printer monitoring, supply management, maintenance coordination, usage reporting, and cost-control strategies designed to improve efficiency and reduce printing-related expenses.
How do I know if my business needs Managed Print Services?
Many businesses don’t realize how much they spend on printing until they evaluate their environment. Frequent printer issues, rising supply costs, multiple devices from different manufacturers, and limited visibility into print usage are all signs that Managed Print Services may provide significant value.
Can Managed Print Services reduce printing costs?
Yes. One of the primary benefits of Managed Print Services is cost reduction. NextGen Automation helps businesses identify inefficient devices, reduce unnecessary printing, optimize toner usage, and improve fleet management. These improvements can lower operational costs while maintaining productivity.
What is included in a Managed Print Services program?
A typical Managed Print Services program includes printer fleet assessments, device monitoring, automated toner replenishment, maintenance support, usage reporting, and recommendations for improving efficiency. The goal is to create a more reliable and cost-effective print environment that supports business operations.
How do Managed Print Services improve productivity?
Printer downtime, supply shortages, and inefficient workflows can disrupt employee productivity. Through proactive monitoring and management, NextGen Automation helps ensure devices remain operational and employees spend less time dealing with printing issues and more time focused on their work.
Can Managed Print Services improve document security?
Yes. Modern print environments can present security risks if they are not properly managed. Managed Print Services can help businesses implement secure printing, user authentication, access controls, and device security best practices that protect sensitive information and support compliance requirements.
Will Managed Print Services work with our existing printers?
In many cases, yes. A Managed Print Services assessment helps determine whether your current equipment can be optimized or whether upgrades would provide better performance and cost savings. NextGen Automation focuses on helping businesses maximize the value of their existing print infrastructure whenever possible.
How can businesses gain better visibility into printing costs?
Many organizations lack accurate data about print usage, supply consumption, and device performance. Managed Print Services provide reporting and analytics that help businesses understand printing habits, identify waste, and make informed decisions about their print environment.
Do you have more questions?
We’re here to help
What Our Customers Say
Take Control of Your Print Environment
Get expert guidance to understand how your print environment is performing and where improvements can be made.
Our Technology Partners
Reliable collaboration depends on reliable technology.
NextGen Automation partners with industry leaders like Microsoft, Toshiba or HP, along with trusted infrastructure and security vendors, to deliver enterprise-grade solutions that integrate seamlessly with your existing environment.
